Hiring through us follows the same path every time. Here is exactly what happens, who does what, and how long each stage takes for both local and expat hires.
You share the role, salary, start date and whether the candidate is a Vietnamese national or a relocating expat. We confirm cost, structure and a realistic timeline.
We issue a compliant offer letter and a bilingual Labour Code employment contract with the correct term, probation and benefit clauses for signature.
Social-insurance enrolment and payroll setup for locals; work permit, visa and temporary residence card for expats, all processed by us.
Salary runs monthly in VND with PIT and contributions filed. We manage leave, renewals, severance accrual and any contract changes for as long as the person is employed.
Everything starts with the basics: the job title, the gross monthly salary, the intended start date, and the candidate's status. Are they a Vietnamese national, or a foreign national who will need a work permit? The answer changes the timeline materially, because a local hire can be onboarded in one to two weeks, while an expat work permit adds several weeks for document legalisation and provincial processing.
We come back with a clear quote, the recommended salary structure, and a stage-by-stage timeline so there are no surprises.
Once you approve, we issue a compliant offer letter. After the candidate accepts, we prepare a bilingual employment contract. Vietnamese contracts are either indefinite or fixed-term (up to 36 months), so we set the term, probation period, notice and benefits in line with the Labour Code 2019 and your instructions. For expats, the contract term is aligned to the work-permit validity.
The contract is what the labour authority, the social-insurance fund and the tax office all reference. Getting the contract type, probation and salary structure right at this stage is what keeps insurance, tax and any future severance clean and dispute-free.
For a Vietnamese national, this stage is quick: we register the employee for social, health and unemployment insurance, set up payroll and confirm the start date. For a foreign hire, this is the heaviest stage and the one we own completely: gathering and legalising documents, submitting the work-permit application to the provincial labour authority, then arranging the work visa and temporary residence card once the permit is granted.
A local hire can typically start within one to two weeks. An expat relocation usually takes several weeks longer, driven mostly by document legalisation in the employee's home country.
With everything in place, the employee goes onto payroll. Each month we run the salary in dong, calculate and withhold personal income tax, and pay social insurance, health insurance, unemployment insurance and the trade-union fee. Beyond payroll we track leave balances, manage public holidays, accrue severance entitlement, handle work-permit renewals before they lapse, and process any salary or role changes you request. If the person eventually leaves, we run a compliant offboarding and final settlement within 14 working days.
Fill out the form with your role and we will walk you through the exact timeline and cost for your situation.